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Executive Assistant

University of Otago | Posted 22-02-2021

Dunedin (Administrative)

Executive Assistant



Who we are

We are the Division of Shared Services, a team of highly skilled professional staff responsible for delivering an outstanding student and staff experience through high quality, effective service delivery to all of the University’s internal and external customers.

About the role

You will provide confidential and high-level secretarial and administrative support services, across a range of complex issues, to support a senior leader(s).

You will be working as part of the Shared Services team, flexibly providing administrative services across the University. A strong customer service orientation and commitment to continuous improvement initiatives is critical to your success.

Accountabilities include:

  • being the point of contact for a senior leader(s), anticipating needs, and analysing and assessing requests in order to screen and prioritise urgent matters, troubleshooting and initiating action to facilitate resolution and problem solving;
  • drafting, preparing, coordinating and reviewing information, high-level communication and documents on a range of matters; and
  • diary management, correspondence, meeting administration and organising travel arrangements.

Your skills and experience

  • Proven experience working in an administrative/secretarial role in a busy or complex environment.
  • Experience working for a senior manager/executive in an environment where confidentiality, judgement and discretion are paramount would be advantageous.
  • A passion for delivering exceptional service to customers.
  • An ongoing commitment to positive outcomes for our students, staff and visitors
  • Strong Microsoft Office skills.

Due to the nature of the Shared Services Division, the range of tasks and responsibilities is broad and may require performing duties at different workplaces or locations across campus.

Further details

This is a full-time, permanent position.

You must have the right to live and work in New Zealand to apply for this job.

Specific enquiries may be directed to Kath McGilbert via the contact details below.


To submit your application (including CV and cover letter) please click the apply button below. Applications quoting reference number 2100410 will close on Friday, 12 March 2021.